Berkshire Orienteers

Sunday 12th March 2017

Cold Ash , Hermitage

CompassSport Cup and Trophy Heat - Level B

Final Details - remaining maps for EOD courses are limited

Travel & Parking:

Parking and assembly are in a field on the south side of Everington Lane/Yattendon Road at GR SU519736 nearest postcode is RG18 9XP

The event will be signposted from the B4009 in Hermitage at the junction with Yattendon Road.

Please do not use the other minor roads – often narrow - running through the area.

There is a £1 parking fee for the use of the parking and assembly field.

We will be using tracking at the field entrance - NO vehicles larger than 17 seater minibus please

Assembly:

The Assembly area holds:

Registration tent

Enquiries/Emit Collection tent

Download/Results tent

Finish

Area for Club Tents

Squash & Water

First Aid

Toilets

Route to the Start: (500 metres) Use the temporary stile in the South East corner of the Assembly field  

Facilities:

Toilets

First Aid by HART FIRST RESPONSE

Squash

Unfortunately it has not been possible to arrange a refreshment van 

Dogs:

Please keep your dogs on leads at assembly and clear up after them. Dogs (under strict control)  are welcome in the woods

SAFETY NOTICES

• All courses from 1 to 7 (Brown to Veteran Short Green) cross minor roads. Visibility varies according to where you cross.  There will be no manned crossings.  Please be alert to local traffic which can be fast at times. 
• Full leg/body cover is required for all competitors (UK Rules of Orienteering)
• Whistles are advised for this event
• In the event of inclement weather cagoules may be required. This will be notified at registration and at the exit from the field
• Lone travellers are asked to leave their car keys with Registration with a note of their name
• If you have a medical problem please complete the confidential forms for use by First Aid (forms at Registration)
• Safety Bearing is Due North – contact Phone number  07814 938057

CompassSport Cup & Trophy Competition

• Courses 1 to 9B are dedicated to the CompassSport competition
• Club Captains must ensure that they have paid their team entry fees either by Bank transfer by 6pm Friday 10^th or by cheque payable to “Berkshire Orienteers” handed to Enquiries on Sunday before 10.30
• Any issues or changes should be referred via your Club captain to the Enquiries team. 

Registration and Entries on the Day:

EOD Registration will be open from 0930 and 1145 - please complete the entry form

Entry to CompassSport Cup and Trophy courses has CLOSED – minor amendments are permitted up to Tuesday 7^th March (courses 1 to 9B)

On the day you can only enter Light Green, Yellow or White courses - subject to map availability. (courses 10 to 12).

Remaining maps: Light Green 22, Yellow 9, White 5 

• Seniors - £9 on Light Green, £6 on White and Yellow
• Non-BOF Seniors - £11 on Light Green , £8 on White and Yellow
• Juniors - £4
• For pairs and Groups one entry fee is charged  - Additional maps  £1
• EMIT hire fee £1.50 for Seniors –(free for Juniors)

Lost EMIT cards will be charged at £45.

All Entries on the day will be given a slip with your entry details – hand this in at the start.

Competitors on all courses will collect their maps at the Start, although White and Yellow Course runners will be able to study their maps before starting.

Lone travellers are asked to leave their car keys with Registration with a note of their name (envelopes will be provided)

MEDICAL DETAILS  

If you have a medical problem please complete the British Orienteering Medical form at Registration or else click on this link  to download the form.  There will also be forms and envelopes at Registration.  The envelope can either be handed to the Registration team or to the 1st Aid team.  After the event, if not collected, it will be destroyed unread. 

Enquiries

Club Captains should refer any problems with CompassSport entries to the Enquiries team

Emit Card

Issue and

Return:

EMIT collection will be between 0930 and 1215 from the Enquiries/EMIT Collection tent

Note that Lost EMIT cards will be charged at £45.

There will be spare backup cards for those with their own EMIT cards at Enquiries.

There will be a demonstration EMIT control near to Enquiries

Hired Emit cards will be collected at download.

NOTE REGARDING THE USE OF EMIT:

It is the competitor’s responsibility to check that their EMIT card has been registered, including on the back-up card, at each control and the Finish. Reinstatement for missing electronic punches will only be made on visible evidence of the correct pin punch on the back-up card. Hire cards will include back-up card on collection. Spare back-up cards will be available at Registration.

Map

The map scale is 1:10, 000 with 5 m contours and minor updates have been made to reflect current forest conditions (up to the end of February 2017).

Courses are printed at A3.

The following special symbols are being used and will be shown on the competition maps:

Maps do not have a full legend, only non-ISOM and special symbols are shown.

Mapping: The MapWorks  2012/13 ; updated 2014 and February 2017.

Control Descriptions

• Orange to Brown courses will have pictorial descriptions printed on the map. 
• White and Yellow courses will have text descriptions printed on the map. 
• Loose pictorial control descriptions on waterproof paper will be available in the start lanes for all courses.  

Terrain

Mixed, mainly deciduous, woodland with generally good runnability except where forest thinning has taken place in the last couple of years which has resulted in localised patches of brashings and brambles.  The area has several gently sloping hills and a fairly extensive path network.

Forestry thinning operations were continuing in the south west of the area as the maps went to print and this may affect Blue to Brown courses.  

The green-striped ‘slow run undergrowth’ screen has been used where brashings from forestry work affect runnability as well as for bramble patches.  Forestry extraction lanes are mapped as rides where significant, but not all may have been mapped.  Wherever possible, courses have been designed to avoid the worst of the brashings.  The forestry operations have also churned up some of the main tracks and rides.

The original map included many rootstocks. Some have decayed and either resemble
knolls or are barely discernible. Other new ones have been created. We have amended the map suitably around control sites, and those that are used as control features are clear, but it would be unwise to rely on rootstocks for
navigation.

Some large depressions are now full of water; many of the wide rides are very muddy and slow. In general, the forest and small paths offer better running than larger paths and rides. Wellies would be a good idea for those walking round the white and yellow courses.

Additional safety warning/information

 The longer courses (Veteran Short Green to Brown) cross minor roads – Take care - there will be no manned crossings

(Junior CSC courses, and White and Yellow EOD do NOT cross any roads)

Start

The same start is used by all courses. It is 500m from Assembly – leave the field via the stile in the South-East corner of the field

The event uses EMIT electronic timing with a punching start

Pre-entered competitors with their own EMIT cards can go directly to the start. Hire EMIT cards (and back up cards) can be collected from the Enquiries/EMIT Hire tent.

Start times 10:25 to 12:30.

Start Times will be adhered to - Make sure that you arrive at least 5 minutes before your start time

Warning:  Some courses are fairly full.  As we have to keep a minimum of 4 minutes between start times for members of the same club, so if you are late for start time, you may have to wait until 12:30 before you get your run.

Loose control descriptions will be available in the Start lanes.

When you start, place your EMIT card flat on the start control and check that the light flashes  

Finish

The run-in and Finish are in the assembly field.

Please remember to download AS SOON AS YOU FINISH  at the Download/Results tent

Water and Orange Squash will be available near to download.

Course Close

Courses closes at 2.30

TAKE CARE OF THE WOOD

Please come with clean shoes and running clothes.

After your run clean off any mud and wood debris.  Once home clean and dry your kit thoroughly

First Aid and A&E:

Assembly Field: Ambulance and First aid will be provided by Hart First Response (Registered Charity 1092333) www.hartfirstresponse.org.uk

The nearest A&E is:

Royal Berks        (12.8 miles)

London Road

Craven Road

Reading

Berks

RG1 5AN

0118 322 5111

Minor Injuries Unit (5.8 miles)
West Berkshire Community Hospital , London Road, Benham Hill
Thatcham , Berkshire 
RG18 3AS

Phone: 01635 273 508

Officials

Planner: Mark Foxwell

Organiser: Peter Entwistle  07814 938057

Email: events@bko.org.uk

Controller: Roger Thetford (TVOC)

IMPORTANT OFFICIAL NOTICES:

• Competitors take part at their own risk
• The personal data you give will be used by the event organisers only for the purpose of processing/publishing entries and results and as required by our insurers. Entry details will be stored in a computer. Submissions of an entry for the event will indicate your acceptance of this procedure.
• In the event of cancellation of the event, part, or all of your entry fee may be retained.
• The club has designated photographer(s) and details are available from registration. Photographs from the event may be used by the club and made available on the internet. Please speak to a club official at registration if you have any concerns.